Privacy Policy

Rubicon Leisure (RL) is a Local Authority Trading Company. Redditch Leisure Facilities are operated by Rubicon Leisure on behalf of the Local Authority.

Rubicon Leisure collects personal information about you in order to provide Leisure Services.

The legal bases for processing your data:

Abbey Stadium – The fulfilment of a contract, or to take steps to enter into a contract; by signing up to become a member of the Abbey Stadium, hire Abbey Stadium facilities or take part in activities, you are entering into a contract, and we require the personal data requested to fulfil this contract. Where the data relates to a child, in the UK there is no definite age at which a child is considered to have the legal capacity to enter into a

contract therefore this should be completed by the adult as appropriate guardian on behalf of the child. Where the person is 18 or over but does not have the capacity to enter into a contract, this should also be completed by the adult or appropriate guardian. We collect personal information about you when you use or join the Gym, Exercise Classes or Swim Programme, enquire about the Gym, Exercise Classes or Swim

Programme or facilities such as room or function hire. If you require First Aid whilst at the centre, those in control of the premises have a duty to record the incident and report some accidents and incidents under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR)

Pitcheroak Golf course – The fulfilment of a contract, or to take steps to enter into a contract; by signing up to become a member of Pitcheroak Golf Course, hire Pitcheroak Golf Course facilities or take part in activities, you are entering into a contract, and we require the personal data requested to fulfil this contract. Where the data relates to a child, in the UK there is no definite age at which a child is considered to have the legal capacity to enter into a contract therefore this should be completed by the adult as appropriate guardian on behalf of the child. Where the person is 18 or over but does not have the capacity to enter into a contract, this should also be completed by the adult or appropriate guardian. We collect personal information about you when you use the Golf Course on a pay-asypu-play basis, join the Golf Course, join Kingfisher Golf Club or enquire about the Golf Course and facilities such as room or function hire. If you require First Aid whilst at the centre, those in control of the premises have a duty to record the incident and report some accidents and incidents under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR)

Arrow valley visitor centre – The fulfilment of a contract, or to take steps to enter into a contract; by signing up to subscribe to our newsletter or enquiring about hiring facilities or function spaces. If you require First Aid whilst at the centre, those in control of the premises have a duty to record the incident and report some accidents and incidents under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR).

Forge Mill – The fulfilment of a contract, or to take steps to enter into a contract; by signing up to subscribe to our newsletter or enquiring about hiring facilities or function spaces, signing up to events, activities and workshops. We collect personal information about you as a visitor to the Museum when you hire a function space, book an activity, or course, or arrange a pre booked group booking or visit. When an artefact is donated, and the acquisition is completed we will also collect your information. The legal basis for processing your data is legal obligation. It is necessary to fulfil UNESCO 1970 Convention on the Means of Prohibiting and

Preventing the Illicit Import, Export and Transfer of Ownership of Cultural Property, and the Dealing in Cultural Objects (Offences) Act 2003. If you require First Aid whilst at the centre, those in control of the premises have a duty to record the incident and report some accidents and incidents under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR).

Palace Theatre – The fulfilment of a contract, or to take steps to enter into a contract; by purchasing tickets, hiring function spaces, or signing up to subscribe to our newsletter. We collect personal information about you when creating an account online to book tickets or workshops. The legal basis for this processing is the fulfilment of a contractual obligation; by booking tickets or workshops you are entering into a contract, and we require the personal data requested to fulfil this transaction. If you require First Aid whilst at the centre, those in control of the premises have a duty to record the incident and report some accidents and incidents under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR).

Youth Theatre – Fulfilment of a contract, or to take steps to enter into a contract. We collect personal information about your child in order to be a

member of the Youth Theatre. The legal basis for this processing is the fulfilment of a contractual obligation; by signing up to the Youth Theatre you are entering into a contract, and we require the personal data requested to fulfil this contract. In the UK there is no definite age at which a child is considered to have the legal capacity to enter into a contract therefore this should be completed by the adult or appropriate guardian on behalf of the child. Where a member of the Youth Theatre is 18 but does not have the capacity to enter into a contract, this should also be completed by the adult or appropriate guardian.

Community Centres – Fulfilment of a contract or to take steps to enter into a contract. We collect personal information about you when hiring the facilities either on a one off basis or on a rolling basis.

Processing of special category data:

For special category data Rubicon Leisure require additional conditions for processing beyond those stated above.

Abbey Stadium – Health information is classed as ‘special category’ data and is processed in accordance with Article 9(2)(h), health & social care purposes.

Pitcheroak – Health information is classed as ‘special category’ data and is processed in accordance with Article 9(2)(h), health & social care purposes.

Arrow Valley Visitor Centre – Health information is classed as ‘special category’ data and is processed in accordance with Article 9(2)(h), health & social care purposes.

Forge Mill – Health information is classed as ‘special category’ data and is processed in accordance with Article 9(2)(h), health & social care purposes.

Palace Theatre – Health information is classed as ‘special category’ data and is processed in accordance with Article 9(2)(h), health & social care purposes.

Youth Theatre – Health information is classed as ‘special category’ data and is processed in accordance with Article 9(2)(h), health & social care purposes.

We collect the following information from you:

Abbey Stadium

Name
Address
Date of Birth
Contact details
Address
Emergency contact details
Health declaration
Payment details (where appropriate)
Proof of any concession (this is not retained)
In case of first aid, details of the injury/illness and what first aid was given

Pictheroak

Name
Address
Date of Birth
Contact details
Address
Emergency contact details
Health declaration
Payment details (where appropriate)
Proof of any concession (this is not retained)
In case of first aid, details of the injury/illness and what first aid was given

•

Arrow Valley Visitor Centre

Name
Contact details
Payment details (where appropriate)
In case of first aid, details of the injury/illness and what first aid was given

Forge Mill

Name
Contact details
Emergency contact details
Payment details (where appropriate)
In case of first aid, details of the injury/illness and what first aid was given

Palace Theatre

Name
Address
Date of Birth
Contact details
Address
Emergency contact details
Health declaration
Payment details (where appropriate)
Proof of any concession (this is not retained)
In case of first aid, details of the injury/illness and what first aid was given

Youth Theatre

– The data collected about your child is:

Name
Address
Date of Birth
School / College information
Emergency contact details
Medical information
Travel information
In case of first aid, details of the injury/illness and what first aid was given

– The data collected about the parent is:

Name
Address
Contact details
Payment details (where appropriate)

Community Centres

Name
Contact details
Evidence of public liability insurance
License details where applicable
Payment details (where appropriate)

For all of the above you can opt to consent to us processing your personal information for other specified purposes. If you change your mind, you can tell us by contacting Information Management, Redditch Borough Council, Town Hall, Walter Stranz Square, Redditch B98 8AH

Abbey Stadium

When you become a member of Abbey Stadium or take part in activities, access the gym, pool or Exercise Classes you consent to Rubicon Leisure processing your personal information for specified purposes such as:

To send you communications in connection with your membership,
To send you communications in connection with events you are interested in,
Be added to a waiting list, in the case of swimming lessons or exercise classes,
provide better services by assessing preferences, trends and interests from the data provided,
to offer promotions and to understand our target audience for more focused marketing purposes.